Overview

accounts payable overview

The finance operation within a business, especially that of an Accounts payable (AP) team carries a high level of responsibility to ensure invoices are correct, approved and paid on time. Yet the tasks carried out by the Accounts Payable clerks are time-consuming, repetitive and sometimes error-prone.

With kapture for Accounts Payable, these tasks can be streamlined through API connectors, learning systems powered by keito kapture, OCR Optical Character Recognition and simple and one-click integrations to accounting softwares and necessary enterprise integrations delivering a simpler and more efficient Accounts Payable system. We also improve processing time, compliance, supplier and vendor relationships and opportunities for early payment discounts.

Platform that fulfills all your needs

Benefits

accounts payable platform reducing manual efforts

Minimize Manual effort

Intelligent document processingData entry

Data search and discoveryApprovals

Intelligent email classificationCalls & emails status update

Intelligent email classificationReconciliation

accounts payable platform reducing cost

Reducing

Intelligent document processingCost of accounting

Data search and discoveryTurnaround time for invoice processing

accounts payable optimised solutions

Optimised

Intelligent document processingPayables and receivables process

Data search and discoveryInformation management

accounts payable compatibility

Works with

Intelligent document processingYour existing accounting software

Data search and discoveryProviding complete audit logs

Customers achieve

Benefits

Robotic Process Automation
RPA
Full visibility

Full visibility of accounting process for better complaince

Artificial Intelligence
OCR Optical Character Recognition
Faster processing

Faster processing times ensuring all invoices are processed within SLAs Service level agreement

Optical Character Recognition
efficient user management
Significant ROI Return of Investment

Typically customers achieve a significant ROI Return of Investment within 6 months

api configuration
Application Programming Interface
Reduced cost

An average 75% efficiency gains achieved

Invoice process automation in action

Clean flow for high productivity

Accounts Payable in action Invoice processing

Kapture automation in action

Kapture is able to process all invoices regardless of how they are received including paper (post), email attachments, fax and EDI Electronic data interchange . It is able to read and process all formats, structured, semi-structured and unstructured ensuring all invoices you receive follow a single process through kapture. Kapture extracts all key data required including supplier information, product descriptions, PO Purchase order number, invoice number, Net, VAT value-added tax , gross values, date etc.

Accounts Payable data capture process

Once kapture for Accounts Payable has extracted the data it is able to carry out further tasks to validate data including (but not limited to)

  • Verification of supplier details
  • Matching invoice against POs Purchase order
  • 2 – 3-way matching
  • Internal approvals and payment terms
  • External compliance
  • Checks and measures including duplication, data validation and values add up to totals etc

Accounts Payable validation process

Automatically identifying the approval for their department from emails, or from workflow configuration within kapture. These approvers are communicated via email on the status of their invoices.

Accounts Payable approval process

Customers onboarding

5 steps to simple onboarding

Accounts Payable customer onboarding connect step 1
Step 1
Connect

Connect your accounting tool or ERP Enterprise resource planning and incoming email channels

Accounts Payable customer onboarding configure step 2
Step 2
Configure

Configure workflow, approval process & Set values to extract

Accounts Payable customer onboarding three way matching step 3
Step 3
Three way match

Three-way match and perform business rule check

Accounts Payable customer onboarding voucher creation step 4
Step 4
Voucher creation

Automated voucher creation after vendor reconciliation(optional)

Accounts Payable customer onboarding accounting step 5
Step 5
Accounting

Update your accounting ERP Enterprise resource planning with voucher with due date

Key kapture AP Accounts payable features

How will AI Artificial intelligence technology will assist your organizations to be future-ready

ap data extraction

Header and line item data extraction

ap data automation

Continual process automation with self-learning AI Artificial intelligence algorithms and analytics

ap multistep process

Bespoke email and approval workflows and multi-step process approvals

ap processing group invoice

Invoice splitting, duplicate checks, and prevention

ap securing document

Secure document archive for easy access and compliance

ap import export made easy

Import and export across ERP Enterprise resource planning and accounts softwares sent for human validation and approval

Accounts payable features

Reporting & dashboards

Kapture dashboards and reports provide organizations with visibility of processes and people. Enabling monitoring of costs, quality, capacity and productivity leading to greater control. Kapture provides analytics and insights into. All information is kept within a secure environment with appropriate access granted. Kapture provides organizations with a simple and powerful way to bring together documents into a secure repository and create reports for management information

ap data audit trails

Data audit trails

ap process insight

Process insights

ap performance analytics

Performance analytics

Integration coming soon

Kapture has a wide variety of integration capabilities to ensure that all information is validated, verified and delivered to business-compliant systems

Accounts Payable keito Integration Coming Soon

Find out the whitepapers

Read how successfully we have partnered and impacted their businesses

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